Administrator (Bids and Tenders) | Rail

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We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation. In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.


Working as part of our dynamic Bids and Tenders department, this is an excellent opportunity for a highly organised individual to develop themselves and their career. The successful candidate will take ownership and responsibility for the completion of any department admin related tasks and proactively contribute to teamwork and cross-functional working.

Key Duties & Responsibilities

  • Take ownership and responsibility for the completion of tasks in accordance with agreed quality, process and timescale constraints.
  • Ensure that all reasonable care is taken to ensure that work is conducted professionally and safely and in accordance with agreed standards.
  • Support the Bids and Tenders Team in completing critical administrative tasks. This will generally include, but not be limited to :-
  • Maintaining an accurate register of current and submitted tenders and also won and tenders
  • Managing a range of complex Customer Portals
  • Reviewing the Customer Portals on a daily basis for new or amended information
  • Collating amended information and dissemination to the Bid Team
  • Raising Technical Queries through the Customer Portal
  • Assisting with the compilation of tenders
  • Producing project organisation charts for inclusion in tenders
  • Producing Word, EXCEL and PowerPoint documents for inclusion in tenders
  • Managing a portfolio of CVs for inclusion in tenders
  • Uploading tenders to customer portals against strict time constraints
  • Arranging the delivery of hard copy tenders against strict time constraints
  • Arranging meetings including tender sign off

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.



  • Excellent time management, communication (both written and oral) and organisational skills.
  • IT literate – Microsoft Office
  • Able to multi task.
  • Able to communicate effectively with staff in all disciplines.
  • Excellent telephone manner.
  • Able to be flexible and work under pressure particularly with respect to meeting tender deadlines


  • Emergency First Aid at Work
  • Share Point
  • Fire Safety Awareness



Monday to Friday


Unit 2-4 Sheffield Business Park Churchill Way, Chapeltown, Sheffield, S35 2PY




When you join Linbrooke, you are entitled to our outstanding benefits and wellbeing plan as part of your position.

Hybrid Working: Find the right balance that works for you. Depending on your role, you maybe entitled to work 2/5 days from home*.

Health & Wellbeing: Supercharged health and wellbeing plan by Westfield Health and EAP employee assistance programme.

Fitness & Rewards: Fitness discounts with My Gym and Westfield Health Rewards. Stay on top of your game and save £££.

Community: Volunteering is big at Linbrooke. You can take 1 day off work to support causes you believe in. And you will get paid for doing it.

Sick Pay: Income protection for up to 6 weeks in 12 month period. So when you are unwell you don't have to worry about your finances.

Death In Service: In the unfortunate event of death, your nominated beneficiaries will receive a tax-free lump sum equivalent to a two-year salary, for this position.





All employees must be able to speak the English language with fluency with good oral and written skills. Fluency relates to a person's language proficiency and their ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary. For those whose first language is a signed language, all reasonable adjustments will be made.

Comply at all times with the requirements of Linbrooke Services’ HSEQ policies and in accordance with the Health & Safety at Work Act. Delivery of all work in accordance with Linbrooke Services’ quality procedures and customer standards and specifications. Support the business during quality audits and demonstrate compliance.


We collect and processes personal data relating to job applicants. We are committed to being transparent about collecting and using that data and meeting our data protection obligations. Please take a moment to read our privacy policy to understand how we use the information you provide. 

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Administrator (Bids and Tenders) | Rail

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