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Document Controller and Project Co-ordinator | Rail

Overview
Application
Location:
Department:
Date Added:
07/04/22
Application Closing Date:
04/06/22

We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation. In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.

 


 

About The Role

We have a new and exciting opportunity within our rail division, for an Information Controller and Project Co-ordinator to join our team. The successful individual will complete daily document control and project co-ordination duties, as well as office administrative duties.

 


 

Key Duties & Responsibilities

As part of your day to day role, you are responsible for the following:

  • Document control activities including Network Rail’s eB & CEMAR control systems.
  • Updating Network Rail eB data management as required by the client and against internal requirements.
  • Managing documents (internal & external)
  • Monitoring the programme teams to ensure compliance with document control processes and procedures
  • Checking compliance and quality of documents
  • Maintaining a register of documentation and files through the use of the EDMS (eB)
  • Distributing documentation to relevant people
  • Liaising with Sponsor \ Contractor \ Subcontractor organisations
  • Performing EDMS checks using issues\error reports (minimum – weekly)
  • Reporting on the progress of documents
  • Managing the storage of all hard copy documentation for the programme
  • Taking ownership and responsibility for the completion of tasks in accordance with agreed quality, process, budget and timescale constraints.
  • Supporting the management & project teams in completing project related administrative tasks and general office administrative tasks commensurate with the operations of a busy project office. This will generally include, but not be limited to :-
    • Managing records of staff briefings for the team
    • Working with the procurement department to ensure purchase orders are correctly raised and GRN’d to support project activities accurately and within correct cost periods.
    • Photocopying, printing and collating of documents in support of project activities.
    • Producing Word, EXCEL and PowerPoint documents/reports to support projects.
    • Maintaining stationary stocks.
    • Ad hoc requirements.
    • Taking receipt of incoming mail/parcels and distributing accordingly.
  • Ensuring that all reasonable care is taken to ensure that work is conducted professionally and safely and in accordance with agreed standards, as directed by your line manager

 

The above list is not exhaustive, and you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.

Essential Attributes & Skills

  • Maintain smart dress code and appearance commensurate with business guidelines.
  • Excellent time management, communication (both written and oral) and organizational skills.
  • IT literate – Microsoft Office, document control process including Eb.  (Training will be given for EB and CEMAR)
  • Able to multitask.
  • Able to communicate effectively with staff in all disciplines.
  • Excellent telephone manner.
  • Basic understanding of rail terms
  • Manual Handling Practical
  • Fire Safety Awareness

Desirable Attributes & Skills

  • Knowledge of eB is a distinct advantage
  • Redksy Training
  • CEMAR Training
  • First Aid at Work (3 day)

Schedule

Monday to Friday, Office based position.

Location

Regional

 


 

Benefits 

When you join Linbrooke, you are entitled to our outstanding benefits and wellbeing plan as part of your position.

Hybrid Working: Find the right balance that works for you. Depending on your role, you maybe entitled to work 2/5 days from home*.

Health & Wellbeing: Supercharged health and wellbeing plan by Westfield Health and EAP employee assistance programme.

Fitness & Rewards: Fitness discounts with My Gym and Westfield Health Rewards. Stay on top of your game and save £££.

Community: Volunteering is big at Linbrooke. You can take 1 day off work to support causes you believe in. And you will get paid for doing it.

Sick Pay: Income protection for up to 6 weeks in 12 month period. So when you are unwell you don't have to worry about your finances.

Death In Service: In the unfortunate event of death, your nominated beneficiaries will receive a tax-free lump sum equivalent to a two-year salary, for this position.

 


 

Disclaimers

ENGLISH LANGUAGE PROFICIENCY

All employees must be able to speak the English language with fluency with good oral and written skills. Fluency relates to a person's language proficiency and their ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary. For those whose first language is a signed language, all reasonable adjustments will be made.

GENERAL SAFETY
Comply at all times with the requirements of Linbrooke Services’ HSEQ policies and in accordance with the Health & Safety at Work Act. Delivery of all work in accordance with Linbrooke Services’ quality procedures and customer standards and specifications. Support the business during quality audits and demonstrate compliance.

HOW WE USE THE INFORMATION YOU PROVIDE

We collect and processes personal data relating to job applicants. We are committed to being transparent about collecting and using that data and meeting our data protection obligations. Please take a moment to read our privacy policy to understand how we use the information you provide. 

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Document Controller and Project Co-ordinator | Rail

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