Internet Privacy & Cookies Policy
This policy covers all data that is shared by a visitor with us whether directly via www.linbrooke.co.uk or via email. This policy been created by the internet marketing experts at Surge Digital on our behalf and is occasionally updated by us so we suggest you re-review periodically.
This policy provides an explanation as to what happens to any personal data that you share with us, or that we collect from you either directly via this Website or via email.
Certain businesses are required under the data protection act to have a data controller. For the purpose of new requirements under the UK General Data Protection Regulation (UK GDPR) our data controller is IT Administrator and can be contacted via email at firstname.lastname@example.org
In operating our Website we may collect and process the following data about you:
1.1 Details of your visits to our Website and the resources that you access including, but not limited to, traffic data, location data, weblog statistics and other communication data.
1.2 Information that you provide by filling in forms on our Website, such as when you register to receive information through a newsletter, submit a CV including any documentation and photographs to support your job application, of you or contact us via the contact us page. This will include: Your first name, last name, phone number(s), email address, CV/ Resume, cover letter, LinkedIn Profile URL, company name, any photographs and / or any supporting materials attached to your job application.
1.3 Information provided to us when you communicate with us for any reason.
1.4 Personal data includes information about an individual from which a person can be identified.
Linbrooke may collect, store or transfer information about you or your organisation under the following categories:
1.5 Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
1.6 Contact Data includes address, delivery address, email address and telephone numbers.
1.7 Financial Data includes bank account and payment card details.
1.8 Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
1.9 Technical Data includes Internet Protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
1.10 Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
1.11 Usage Data includes information about how you use our website, products and services. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
Striving to provide you with the best possible website experience, our site uses ‘cookies’ in order to differentiate between users. ‘Cookies’ are small, often encrypted text files, that are created when a user’s browser loads a particular website.
On occasion, we will gather information about your computer to provide statistical data regarding the use of our website to our advertisers. Such information will not identify you personally, it is purely to gather information about the use of our site in order to allow us to analyse how visitors interact with the website so that we can continue to develop and improve.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
Occasionally we will gather information about your general internet use by means of a cookie file that is automatically downloaded to your computer. As cookies contain information that is instantly transferred to your computer’s hard drive, the file is automatically stored within this hard drive. They help us to improve our website and the service that we provide to you.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to deactivate the cookies. Please note that should you choose to do so, it is highly likely that you will be unable to access particular areas of our website.
The table below lists all the cookie information that this website may use:
Cookie Type Duration Description
-ga session 2 years Used to distinguish users.
-gat session 1 minute Used to throttle request rate.
-gid session 24 hours Used to distinguish users.
PHPSESSID session 24 hours To identify unique session on the website.
wfvt persistent 24 hours To distinguish between bots and humans.
wp-settings persistent 1 year used to customise user view.
wp-settings-time persistent 1 year Used to customise the view of the admin interface.
For more information on cookies, you can read a more comprehensive guidance at http://www.allaboutcookies.org/
Any advertising featured on this website may also incorporate cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our website
We also use widespread sites like Facebook, Twitter and LinkedIn to create or syndicate some of our content. As a result, if you visit one of our pages on these sites, or a page on our site which has content embedded from them, you may be presented with their cookies. As these are not within our control, you should check the pertinent site for more information regarding the specific third party cookies.
The information that we collect and store relating to you is primarily used to enable us to provide our services to you. In addition, we may use the information for the following purposes:
3.1 To provide you with the information requested from us relating to our products or services and to provide information on other products which we feel may be of interest to you if you have consented to receive such information.
3.2 To meet our contractual commitments to you.
3.3 To notify you about any changes to our Website, such as improvements or service/product changes, that may affect our service.
3.4 If you are an existing customer, we may contact you with information about goods and services similar to those which were the subject of a previous sale to you.
3.5 We may use your data, or permit selected third parties to use your data, so that you can be provided with information about unrelated goods and services which we consider may be of interest to you. We or they may contact you about these goods and services by any of the methods that you consented to at the time your information was collected.
3.6 If you are a new customer, we will only contact you or allow third parties to contact you only when you have provided consent and only by those means you provided consent for.
3.7 If you want us to stop using your data for ourselves or sharing with third parties you have the right to withdraw your consent at any time. You can do so by contacting us via our website or via email: email@example.com.
3.8 Please be advised that we do not reveal information about identifiable individuals to our advertisers but we may, on occasion, provide them with aggregate statistical information about our visitors such as your area of residence or age group.
Use of your information - job applicants
Our organisation collects a range of information about you during our recruitment process, including:
• Your name and contact details.
• Your qualifications, experience, skills and employment history.
• Whether you have the right to work in the UK.
• Your current salary/wage and benefits.
• Whether you have a disability for which we need to make reasonable adjustments during our recruitment procedure.
We will collect this information from your CV and/or covering letter, exam certificates, passport or other identity documents and interviews. We will then store the information on our internal IT systems and we may also store this in paper form for the retention period specified, unless you give us your express written consent to retain this for longer. We may share the information internally for recruitment purposes with our Directors, and management team.
We may also obtain information from, and share your information with, former and future employers to obtain and provide references. We will not share your data with any other third parties or transfer it outside the European Economic Area or to a country that cannot comply with the General Data Protection Regulations.
If your application is unsuccessful, we may keep your information on file in case we have any future job opportunities for you. We will ask for your consent to do this and you are free to withhold this consent or withdraw it at any time.
Why We Handle Your Personal Data
We need to process various types of information about you to:
• Take the necessary steps before entering into a contract with you.
• Comply with our legal obligations, such as checking your right to work in the UK before employment starts.
• Fulfil our legitimate business interests, including being able to manage the recruitment process, assess your suitability for the role and decide whether to employ you. We also need to retain your data to defend ourselves against any legal claims.
We also need to process some ‘special categories’ of data. These include information necessary for equal opportunities monitoring and information about any disabilities so we can make any reasonable adjustments to the recruitment process, as well as information about any criminal convictions. This is necessary for us to perform our obligations and exercise specific rights related to employment.
Data Retention and Protection
If your application for employment is unsuccessful, we will keep your data on file for 2 years. If you consent to us keeping your information in case of further job opportunities, we will retain it until you withdraw your consent. If your application is successful, we will issue you with a new privacy notice setting out how long we will keep your personal information. We have strict policies and controls in place to prevent the loss, accidental destruction, misuse or disclosure of your data.
Your Rights and Obligations
Under data protection laws, you have the right to:
• Obtain a copy of your data if you wish.
• Ask us to amend incorrect or out-of-date data.
• Ask us to erase or stop processing your data if it is no longer necessary for us to hold it for its original purpose.
• Object to us processing your data where we are relying on our legitimate interests as the legal basis for processing.
• Complain to the Information Commissioner’s Office if you believe that we have breached your data protection rights.
You are not obliged to provide any data to the organisation during the recruitment process. However, if you do not, we will not be able to process your application properly, if at all.
Automated Decision Making
We do not base our recruitment decisions solely on automated decision-making.
Laura Reilly – HR & Compliance Manager
Storing your personal data
4.2 Data that is provided to us is stored on our secure servers. Details relating to any transactions entered into via our site will be encrypted to ensure its safety. Data retention period is 6 + 1 years.
4.3 The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and the transmission of such data is entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain areas of our site, you are responsible for keeping this password confidential.
Disclosing your information
5.1 Where applicable, we may disclose your personal information to any member of our group. This includes, where applicable, our subsidiaries, our holding company and its other subsidiaries.
5.2 We may also disclose your personal information to third parties:
5.2.1 Where we sell any or all of our business and/or our assets to a third party.
5.2.2 Where we are legally required to disclose your information.
5.2.3 To assist fraud protection and minimise credit risk.
5.2.4 where a disclosure not subject to legal request occurs, additional consents shall be sought to allow disclosure to occur.
You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
The General Data Protection Regulations 2018 gives you the right to access the information that we hold about you. Should you wish to receive details that we hold about you please contact us using the contact details below. The information will be provided to you free of charge:
9.1 Right to request access to the data held (known as data subject access request) allowing confirmation of lawful processing.
9.2 Right to request correction of the data held regarding your organisation.
9.3 Right to the restriction of processing of your personal data.
9.4 Right to request erasure of the data held about your organisation (subject to request and legal grounding for the request to not be refused).
9.5 Request the transfer of your data to a 3rd party.
9.6 Withdraw your consent at any time where Linbrooke are relying on your consent to process your data.
We welcome any queries, comments or requests you may have regarding this policy please do not hesitate to contact us at firstname.lastname@example.org Or call us on 08448000983. If you would prefer to write to us then our contact address is Unit 2-4 Sheffield Business Park, Churchill Way, Chapeltown, Sheffield, S35 2PY.
This website and its content is copyright of © Linbrooke Services. All rights reserved.
Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:
you may print or download to a local hard disk extracts for your personal and non-commercial use only.
you may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material.
You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.
The information contained in this website is for general information purposes only. The information is provided by Linbrooke Services and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.
Through this website you are able to link to other websites which are not under the control of Linbrooke Services. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the website up and running smoothly. However, Linbrooke Services takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.