Bids & Tenders Coordinator

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We have set out to be the market leader in technology and connectivity integration across UK infrastructure.

We will draw upon our core values and out-perform others, delivering excellence through customer responsiveness, collaboration, and innovation.

In doing so we will create a sustainable future for our people and our customers, reshaping and influencing the industries we operate in.

Working in partnership with our customer we intend to achieve the extraordinary.


As part of your day to day role, you are responsible for the following;

  • Take ownership and responsibility for the completion of tasks in accordance with agreed quality, process and timescale constraints.
  • Ensure that all reasonable care is taken to ensure that work is conducted professionally and safely and in accordance with agreed standards.
  • Support the Bids and Tenders Team in completing critical administrative tasks. This will generally include, but not be limited to :-


  • Maintaining an accurate register of current and submitted tenders and also won and tenders
  • Managing a range of complex Customer Portals
  • Reviewing the Customer Portals on a daily basis for new or amended information
  • Collating amended information and dissemination to the Bid Team
  • Raising Technical Queries through the Customer Portal
  • Assisting with the compilation of tenders
  • Producing project organisation charts for inclusion in tenders
  • Producing Word, EXCEL and PowerPoint documents for inclusion in tenders
  • Managing a portfolio of CVs for inclusion in tenders
  • Uploading tenders to customer portals against strict time constraints
  • Arranging the delivery of hard copy tenders against strict time constraints
  • Arranging meetings including tender sign off

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.



  • Excellent time management, communication (both written and oral) and organisational skills.
  • IT literate – Microsoft Office including Redsky.
  • Able to multi task.
  • Able to communicate effectively with staff in all disciplines.
  • Excellent telephone manner.
  • Able to be flexible and work under pressure particularly with respect to meeting tender deadlines


  • Emergency First Aid at Work
  • Share Point
  • Fire Safety Awareness



All employees must be able to speak the English language with fluency with good oral and written skills. Fluency relates to a person's language proficiency and their ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary. For those whose first language is a signed language, all reasonable adjustments will be made.

Comply at all times with the requirements of Linbrooke Services’ HSEQ policies and in accordance with the Health & Safety at Work Act. Delivery of all work in accordance with Linbrooke Services’ quality procedures and customer standards and specifications. Support the business during quality audits and demonstrate compliance.


As of May 2018, the new European Union General Data Protection Regulation (GDPR) came into force and will impact every organisation which holds or processes personal data. These regulations will remain in force regardless of the United Kingdom’s status as a European Union member state.

The GDPR will work alongside the 2018 Data Protection Act to require organisations to demonstrate compliance with the regulations, will apply more stringent enforcement of these requirements and will impose substantially increased penalties for those who do not comply. If you are responsible for the processing of any personal data as part of your role then you have a duty to ensure that this information is handled with the strictest confidentiality, within the guidelines set out by the Company, and ultimately in full accordance with GDPR. All those working for and on behalf of Linbrooke Services have a duty to comply with statutory requirements. Learn about what personal information we collect about you and how we use it here.

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Bids & Tenders Coordinator

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